Organization Bylaws


 

Article 1 - Name

The corporate name of the Association is Metropolitan Squash Racquets Association, Inc.

Article 2 - Objective

  • The Association has been formed to promote the game of Squash Racquets, to protect the mutual interests of the members of the corporation, and to foster the amateur spirit of the game, in accordance with section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code. It shall also be the object of this corporation to cooperate with the United States Squash Racquets Association, the United States national governing body of the game of Squash Racquets, for the furtherance of the best interests and the true spirit of the game of Squash Racquets. [Prior version: The Association has been formed to promote the game of squash racquets. to protect the mutual interests of the members of the Association and to foster the amateur spirit of the game.]

Article 3 - Officers

  • The officers of the Association shall be a President, a Vice-President, a Secretary, a Treasurer and such other officers as may be designated by the Executive Council. The President and Secretary shall be ex officio members of the Executive Council and shall hold like offices in the Executive Council. The President, Vice-President, Secretary and Treasurer shall be elected by ballot at an annual meeting of the Executive Council and shall hold office for two years thereafter and until their successors are elected. The President shall not be eligible for election for more than two consecutive terms.

Article 4 - President

  • The President shall preside at the meetings of the Executive Council and of the Board of Governors. The Vice- President, in the absence of the President, shall preside at the meetings of the Executive Council or the Board of Governors. In the event of the absence of such officers, a meeting of the Executive Council or of the Board of Governors may elect its presiding officers. The President shall perform such other duties as specified in the Bylaws or as the Board of Governors or the Executive Council may from time to time assign him or her.

Article 5 - Vice-President

  • The Vice-President shall perform such duties as the President may assign and shall, in the absence of the President, perform all the duties of that office. (Editor's note: The Vice-President has frequently been nominated to succeed the President when the President's terms are complete, but the Board is not obligated to make suzli nomination).

Article 6 - Treasurer

  • The Treasurer shall collect the dues and other revenues of the Association, pay all authorized bills and submit a budget for the Association annually. Checks of the Association shall be signed by the Treasurer, the Assistant Treasurer or the President of the Association.

Article 7 - Assistant Treasurer

  • The Assistant Treasurer, if any shall be appointed, shall perform such duties as the Treasurer may assign and shall, in the absence of the Treasurer, perform the duties of that office as stated in Article VI of these Bylaws.

Article 8 - Secretary

  • The Secretary shall give notice of all meetings of the Board of Governors and of the Executive Council and shall keep the minutes of such meetings. The Secretary shall keep a roll of membership of the Association and shall conduct the correspondence and keep the records of the Executive Council and of the Board of Governors. He or she shall notify clubs or bodies elected to membership of their election, and he or she shall keep the seal of the Association.

Article 9 - Assistant Secretary

  • The Assistant Secretary, if any shall be appointed, shall perform such duties as the Secretary may assign and shall, in the absence of the Secretary, perform the duties of that office, as stated in Article VIII of these Bylaws.

Article 10 - Board of Governors

  • There shall be a Board of Governors to consist of fifteen [seven] members, including the President, Vice- President, Secretary, Treasurer, League Chair and ten ft-we] at large members. The Governors shall include at least two members who are men and two members who are women. The term of office of the Governors shall be for two years and until their successors are elected. All members of the Executive Council shall be ex officio members of the Board of Governors.

  • At each annual meeting of the Executive Council, the President, Vice-President, Secretary and Treasurer shall be elected by ballot to the Board to replace any outgoing member. The President shall select the League Chair and the ten ft-we-1 at large members of the Board of Governors. Any vacancies in the Board which shall occur between the dates of the annual meetings shall be filled by the Board.

  • Meetings of the Board may be called by order of the President on at least two days' notice to each member either personally, by mail or by wire, or at the request of three members on at least two days' notice to the remaining members of the Board either personally, by mail or by wire. The Board shall fix the time and place for its meetings. A majority of its members shall constitute a quorum.

  • Absence on the part of any members of the Board from three consecutive meetings thereof, without satisfactory reasons being given, shall be deemed a resignation therefrom.

  • All matters relating to disciplinary action, suspension or expulsion of a member club or body or individual member of a club or body which is a member of the Association shall be considered by the Board at its next meeting.

  • The Board shall review the actions of the Admissions Committee as may be required by Paragraph 5(e) of Article XVI of these Bylaws.

  • The Board shall pass upon all disciplinary action, suspension or expulsion of a member club of body, or an individual member for a club or a body which is a member of the Association in accordance with Paragraph (5) above and its decisions shall be final.

  • In respect to all questions of interpretation or construction of these Bylaws, the decision of the Board shall be final.

  • The Board shall have general charge, management and control of the affairs of the Association.

  • The Board shall keep minutes of all its meetings.

Article 11 - Executive Council

  • The Executive Council shall be composed of one representative from each club or body which is a member of the Association. Each member of the Association may appoint an alternate representative or representatives who shall act in the absence of its regular representative. The manner of selecting such representatives shall be in the sole discretion of the member club or bodies. On or before the first day in October of each year, each club or body shall, in writing, notify the secretary of the names and addresses of its regular and alternate representatives for the ensuing year. A member, in the absence of its regular and alternate representatives, may appoint a substitute representative during the absence of such representatives upon giving written notice to the Secretary at or before the meeting which it seeks to have such substitute representative attend.

  • The President, Vice-President, Secretary, Treasurer, any Assistant Treasurer, any Assistant Secretary, the Chair of any Committee and the ten [two] at large members of the Board of Governors shall be ex-officio members of the Executive Council.

  • The Executive Council shall normally meet annually and during such other times as may be determined by the President. The President shall fix the time and place for such meetings. Special meetings may be called to order by the President on three days' notice to each member either personally, by mail, or by wire. One third of its members shall constitute a quorum of the Executive Council. Notice of regular meetings shall be given by the Secretary at least five days prior to such meetings. The Executive Council shall act only at meetings. Voting must be in person or by proxy to a person on the Board of Governors or the Executive Council who attends the meeting.

Article 12 - Proposals For Membership

  • Proposals for membership in this Association of any club or body shall be made in writing to any member of the Board of Governors. Any proposal for membership shall be considered at the next meeting of the Board of Governors. Any applicant whose application has been rejected may not apply again for membership during the same playing season.

Article 13 - Membership

  • Any club or body in or about the metropolitan district of the Greater New York area shall be eligible to membership in the Association. All former officers of the Association shall be honorary members of the Association and as such shall be entitled to serve on any of the committees. However, they shall not be entitled to vote at meetings of the Executive Council solely by virtue of such honorary membership.

Article 14 - Nominating Committee

  • There shall be a nominating committee consisting of three or More members. They shall be chosen by the Board of Governors at a meeting to be held at least two weeks before the annual meeting.

Article 15 - Meetings and Elections

  • The meeting of the Executive Council in the month of April, May or June shalt normally be deemed the annual meeting of the Association. Notice of the annual meeting shall be given to members of the Executive Council at least ten days prior to such meeting.

  • The President and Treasurer of the Association shall be present at the annual meeting of the Association and shall present a report on the financial condition of the Association. These officers shall also report at such meeting the names and addresses of all clubs or bodies admitted to membership in the Association during the previous year.

  • The President, Vice-President, Secretary and Treasurer of the Board of Governors shall be elected by a majority ballot at the annual meeting of the Executive Council.

  • Five or more members of the Executive Council may propose candidates for any or all of the elective officers of the Association as stated in Paragraph (3) of this By-Law other than those reported by the Nominating Committee in accordance with Paragraph (2) of Article XIV of these Bylaws. Written notice of the proposal of such additional candidates must be given to the Secretary at least two weeks before the annual meeting of the Executive Council. The Secretary shall give written notice to all members of the Board of Governors not later than one week before the annual meeting of the Executive Council of the proposal of such additional candidates.

Article 16 - Committees

The Board of Governors may establish the following committees:

a. A Ranking Committee:

  • This committee shall consist of three or more members, one of whom shall be Chair, appointed by the Board of Governors.

  • The remaining members of the Ranking Committee shall be chosen by the President and the Chair of the Ranking Committee which Committee shall then act until its successors are chosen. These individual member shall be chosen for their qualifications by the President and the Chair of the Ranking Committee to rank a specific class and for their knowledge of the playing ability of the players of such specific class.

  • It shall be the duty of the Ranking Committee to rank numerically at the close of each playing season such number of players as it shall seem appropriate in each class. It will be in the discretion of the Ranking Committee to determine its basis for these rankings. The Ranking Committee shall have the authority to classify players or change the classification of any player at any time.

b. A Tournament Committee:

  • This committee shall consist of three or more members, one of whom shall be Chair, appointed by the Board of Governors.

  • The remaining members of the Tournament Committee shall be chosen by the President and the Chair of the Tournament Committee which Committee and such subcommittee as the Chair shall appoint shall then act until their successors are chosen.

  • It shall be the duty of the Tournament Committee to approve the times, places and conditions, and to make drawings for all tournaments and matches of the Association. Sectional or district matches to be played between member clubs shall be agreed upon from year to year.

  • This committee shall have the power, subject to ratification by the Board of Governors, to amend the playing rules of the Association.

c. A Nominating Committee: As specified in Article XIV of these Bylaws.

A Referees Committee:

(a) This Committee shall consist of three or more members, one of whom shall be Chair, appointed by the Board of Governors.

(b) The remaining members of the Referees Committee shall be chosen by the President and the Chair of the Referees Committee, which Committee shall then act until its successors are chosen. One member of the Committee shall be appointed Secretary of the Committee by the Chair and all requests for referees shall be directed to the Secretary. The Referees Committee each year shall choose a number of individuals to act in concert with it in connection with carrying out its duties as specified in (c) below. These individuals, as chosen, shall be associate members of the said Referees Committee and shall act only for the playing season in which they have been chosen.

(c) It shall be the duty of the Referees Committee to train each year a sufficient number of its associate members in order that matches played under the sanction of this Association may be properly refereed.

An Admissions Committee:

(a) This committee shall consist of three or more members, one of whom shall be Chair, appointed by the Board of Governors.

(b) The remaining members of the Admission Committee shall be chosen by the President and the Chair of the Admissions Committee. This committee shall then act until its successors are chosen.

(c) The Admissions Committee shall pass upon all applications for membership. A favorable vote of three— fourths of the full Admissions Committee shall be necessary to elect a club or body to membership. Voting shall be in person at a meeting, provided, however, the Chair in his or her discretion may accept a written vote from any member of the Committee who is unable to be present.

(d) The Admissions Committee must submit a written report of their action on each application to the President and Secretary of the Association within three weeks of the date on which the application is received by the Chair of the Committee, and the President or Secretary shall report same to the next meeting of the Board of Governors.

(e) The decision of the Admissions Executive Committee shall be final unless, within one week after the meeting of the Board of Governors at which such action is reported, a review of such action by the Board of Governors is requested in writing filed with the Secretary, signed by a majority of the members of the Board of Governors.

A Publications and Publicity Committee:

(a) This committee shall consist of three or more members, one of whom shall be Chair, appointed by the Board of Governors.

(b) The three remaining members of the Publications and Publicity Committee shall be chosen by the President and the Chair of the Publications and Publicity Committee, which committee shall then act until is successors are chosen.

(c) The Publications and Publicity Committee shall collect all information of interest to the Association during the following playing year, and shall, subject to the supervision of the Board of Governors, publish the Yearbook of the Association.

(d) The Publications and Publicity Committee shall also have as its purpose the establishment of favorable public relations and otherwise take steps to obtain as adequate publicity as possible.

Article 17 - Dues and Expenses

Each member club or body shall pay to the Treasurer annual dues of seventy-five dollars ($75) payable before the first day of November of each year for the ensuing twelve months. In addition, there shall be a per annum charge of fifty dollars ($50) per team for participation in any Class League of the Association, sponsored by the Association for inter-club team play. Individual members of member clubs shall pay an annual fee of twenty dollars ($20). The fees above may be revised from time to time by the Executive Council or by action of three-fourths of the Board of Governors. Monies received by the Association shall be used for defraying the expenses of the Association and for any special expenses as may be approved by the Board of Governors.

Article 18 - Resignations

Resignations of membership from the Association shall be made to the Secretary in writing, but no resignation of any member shall be accepted while it is indebted to the Association.

Article 19 - Special Committees

The President shall have the power to appoint such other committees as may be necessary for the proper functioning of the Association.

Article 20 - Waiver of Notice

Any action which may be taken at any annual or special meeting of the Executive Council may be taken at a meeting of the members of the Executive Council without notice and without the lapse of any period of time, if such action to be authorized or approved and all the requirements as to notice of such annual regular or special meeting of members may have been waived in writing by a majority of the members of the Executive Council entitled to participate in such action.

Article 21 - Voting

Any act of a majority at a meeting at which there is a quorum shall be the act of the Executive Council or the Board of Governors, as the case may be, except, however, as specified in Articles XVII, XXV and XXVII of these Bylaws.

No member of the Executive Council, by virtue of being a member of such Council as an officer as well as a representative of a member, shall be entitled to more than one vote.

Article 22 - The Seal

The seal of the Association shall be circular in form and shall bear the name of the Association, the words 'Corporate Seal, and the year of its incorporation.

Article 23 - Team Captain

The Board of Governors may from time to time appoint a Team Captain who shall select for the Association its teams in all matches. The Captain shall select the teams of the Association with the advice of the League Chair, the Chair of the Ranking Committee and the President.

Article 24 - Notice to Members

Every member of the Association shall furnish the Secretary an address to which all notices and documents may be sent by mail or otherwise. The sending of any notice or document to a member at the address furnished by him or her, or, if no such address shall be furnished, to his or her last known address, shall constitute proper service thereof.

Article 25 - Amendments

These Bylaws may be amended by a two-thirds vote at the annual meeting or any meeting of the Executive Council at which a quorum is present. In addition, the Board of Governors by a unanimous vote of all its members may amend the Bylaws, other than the following Articles of the Bylaws: II, XI, XIII, XV, XX, XXI and XXV. Notice of all proposed amendments shall be furnished to the Secretary whose duty it shall be to place the same before the next regular meeting of the Board of Governors or the Executive Council for consideration. A proposed amendment shall be available to the Board of Governors and the Executive Council at least two weeks before being acted upon.

Article 26 - Committee on Amateur Status

The President, as often as necessity requires, shall request a committee consisting of the Chair of the Tournament Committee, the Chair of the Ranking Committee, the Team Captain, and the President of the Association, ex-officio, to consider all applications for individuals to receive an amateur ranking in this Association, or to suspend the amateur ranking of any player then ranked by this Association as an amateur, and to report to the Board of Governors its recommendations that any player thus ranked as an amateur should have his amateur ranking suspended by reason of any conduct, acts or change of status on his part, or that any player not presently ranked as an amateur in the Association should received an amateur ranking. The recommendation of said committee shall be final if approved by a majority vote of the members attending any meeting of the Board of Governors which shall have a quorum. No application for ranking shall be considered unless the applicant is a member of a club which is a member of this Association.

Article 27 - Dissolution

The Association may be dissolved by action of the Executive Council in the same manner as an amendment under Article 25 or by action of three-fourths of the members of the Board of Governors, except that all member clubs and bodies and individual members of the Association shall be notified at least one month in. advance of the proposed dissolution (which notice to individual member may be provided by posting at each member club or body). In such event, after all liabilities of the Association have been satisfied, any remaining assets shall be transferred to the United States Squash Racquets Association (USSRA), provided that, at the time of dissolution of the Association, the USSRA must be exempt under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code. These remaining assets may otherwise be applied to provide benefits to members in accordance with the purpose of the Association under Article 2, and in accordance with section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code. In no event shall any such assets otherwise inure to the benefit of any person. [Prior version: The Association may be dissolved by action of the Executive Council in the same manner as an amendment under Article 25 or by action of three-fourths of the members of the Board of Governors, except that all member clubs and bodies and individual members of the Association shall be notified at least one month in advance of the proposed dissolution (which notice to individual members may be provided by posting at each member club or body). In such event, after all liabilities of the Association have been satisfied, any remaining assets shall be transferred to the United States Squash Racquets Association or otherwise applied to provide benefits to members in accordance with the purpose of the Association under Article IL and in no event shall any such assets otherwise inure to the benefit of any person.]